SUBCONTRACTOR PAYMENT PROCEDURE

Effective July 1, 2017 we have implemented a solid and professional procedure for processing all payments to Subcontractors. This procedure has been put in place in order to make it easier on all of us involved, by clearly stating the information required and the payment processing dates. It applies to every Subcontractor we hire – no exceptions made.

All Subcontractors Invoices must be submitted in writing, and include all of the items as shown on the examples and include the details listed below:

• Invoice date – this is the date you are creating the invoice & submitting for payment.
• Invoice number – this applies only if your company assigns invoice numbers.
• Job Name – all invoices should list our Customer's name. (Please list only one Customer per invoice).
• Job Address – all invoices should list our Customer's address.
• All Pro Purchase Order # - the PO# that we send you should be shown on your invoice.
• Description of work performed - this should include brief details of work performed.
• Completion Date – all invoices should indicate the date work was completed.
• Total amount due – this should match the Purchase Order amount.
  • Total amount due for change orders/additional work items can be combined on one separate invoice and totalled.
• Invoices can be sent via standard mail or email to: accounting@allprobuildersinc.com

Invoices are processed and paid twice per month, and payments will made only after our Project Manager has field verified satisfactory completion of all work the Subcontractor was hired to perform.

• Invoices received prior to the 10th of the month will be issued on the 15th
• Invoices received prior to the 25th of the month will be issued on the 30th
• Change order invoices will only be paid if we have received payment from the customer for the additional work performed.

If you have any questions or need clarification on the above procedure, please do not hesitate to contact me and let me know.

Thank you for your understanding & cooperation regarding our procedures—efficiency & professionalism are important goals for us. Thank you also for the work you do on each of our projects; teamwork is what we are all about and we’re glad you are a part of our team!